Employing an Apprentice
What you need to know
Haddon Training has over 20 years’ experience with apprenticeships; we’re award-winning and recognised by OFSTED as Grade 1: “Outstanding”. The new Apprenticeship Standards have been created by employers, for employers and they’re designed for specific job roles.
Employers created the new standards to outline exactly what they want their staff to be knowledgeable, skilful and competent in. They’ve been the driving force behind developing the new standards and we will continue to deliver the qualification to excel these standards.
Our vocationally experienced Trainer-Coaches (formerly Assessors) have a wealth of experience from working in the industry. They will visit the apprentice on-site once every 4-6 weeks to coach, support and mentor the young person through the programme.
Our Trainer-Coaches will also want to meet the employer or trainer to discuss the apprentice’s progress and help develop them in areas where their skills may be lacking.
Employers need to understand their legal responsibilities and ensure they are complying with them. BHS members have free telephone access to a Business Support Helpline, or the Equestrian Employers Association.
- Training expectation of employer
We see an apprenticeship as an equal partnership between the Training Provider, the Learner and the Employer. We believe you should be actively engaged from the beginning to motivate and encourage your apprentice through the programme.
For this reason, you’ll be required to record a minimum of 8 hours per week of employer-led ‘on the job training’ in the Learner Reflective Journal.
Our Trainer-Coaches will need access to the Apprentice for up to 3 hours once every 4-6 weeks to complete their visit. Either the employer or a senior staff member will be responsible for training the Apprentice in the required knowledge.
You should create an environment in which there are clear progression and promotion routes, incorporating opportunities to challenge through further Skills for Life education.
And you will of course need to provide a safe working environment for the apprentice and adhere to employment law.
- Haddon Training's role
Throughout the apprenticeship the learner will be supported, coached and mentored by our experienced Trainer-Coaches. They’ll meet with the learner and you, the employer, early on to agree an Individual Training and Learning Plan (ITLP). This is to outline programme content, methods of teaching, training and learning targets, any support the learner might need and a visit schedule.
- Helping you recruit an apprentice
Haddon Training offers a FREE recruitment service and there’s no finder’s fee for placing an apprentice.
We advertise on different platforms and can reach up to 300,000 eager young people looking for apprenticeships.
We carefully match applicants to employers and pre-screen them for eligibility.
A member of our team will work with you to ascertain what kind of apprentice you are looking for:
- What level of experience is required
- Level 2 or 3 candidate
- What the job role of the apprentice will be including day to day duties
- Whether you will be happy to offer a traineeship
We will then advertise for that position freely on Get My first Job, Haddon Training Website and the National Apprenticeship Service. (Please note this could take up to 3 working days to be uploaded).
Applicants can apply through each of these websites. Our team will call each one within 2-3 days, check their eligibility, experience and age etc. If we feel they have the appropriate experience for the position, we’ll then give the candidate your details to arrange an interview.
Once you have chosen your apprentice, we will organise an enrolment with one of our qualified assessors, who will come out and sign the learner up to the relevant course.
We will need to see your Employer’s Liability Insurance and a valid Contract of Employment between the employer and the apprentice at the enrolment.
Through the apprenticeship we offer a support network for employing, developing and retaining your staff, we are, however, unable to give advice on employment law.
Apprentices aged 16-18
All 16-18 year old apprentices are fully funded by the Government. There is no employer contribution cost to hiring within this age group.
There is a £1,000 grant that employers receive for taking on a 16-18 year old, this is paid to the employer in two instalments:
- £500 is paid 3-4 months after taking on the apprentice.
- £500 is paid on successful completion of the programme.
Apprentices aged 19 and over
The Government has made it compulsory for employers to contribute to hiring an apprentice aged 19 and over.
The employer contribution varies across each sector and each level.
At Haddon Training we’ve created an effective payment plan that includes an initial payment to register the learner, and then a series of low monthly payments set up by direct debit over the duration of the apprenticeship.
There are no Government grants for employing an apprentice in this age range.
- Safeguarding & Welfare
When employing an apprentice with us, we complete a checklist identifying the legal and advisory standards that Employers are required to comply with.
Haddon Training will take reasonable steps to satisfy ourselves that the Employer is doing this, and that the Apprentice/Trainee is working in a safe and healthy environment. For further information, advice and guidance please also refer to the following websites: www.apprenticeships.org.uk or www.hse.gov.uk.
Safeguarding & Welfare: Learners Living On Site
Where an Employer offers the provision of accommodation for ‘Young People’ working as Apprentices/Trainees, there is a need to be aware of the raft of legislation that covers Employment, Safeguarding and Accommodation.
Employers need to understand their legal responsibilities and ensure they are complying with them. This guidance is not a substitute for legal advice, which should be sought on this issue; (BHS members have free telephone access to a Business Support Helpline, or the Equestrian Employers Association).
Where there are charges for accommodation the following link provides useful advice and guidance on the legislation: https://www.gov.uk/national-minimum-wage-accommodation/rates.
Please click HERE for our Tenancy Agreement Information factsheet.
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